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You can establish groups to organize your contacts into. If you have many contacts in your list, for example, you might want to subdivide them into groups by department (Development, Sales, Support, and so on), by role (Managers, Technical Leads, and so on), or by any other grouping classi cation that is useful to you. One of the advantages of organizing your contacts by group is that you can start a conversation with the entire group a feature that is particularly useful for groups of contacts that are all involved in the same project.

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Figure 39-15. The contacts list displays the contacts you have added with their availability status.

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To create a group, simply choose Contacts, Create New Group. The new group will be automatically displayed in the Contacts list, and you will be prompted to assign a name for it. After you have created and named the group, you can move contacts into the group by dragging them into the new group or by right-clicking the contact, choosing Move Contact To, and then selecting the group to move the contact into. In the example shown in Figure 39-16, the Infrastructure Team group was created and two contacts were moved into it. Notice that once you create a group, the All Contacts group is renamed Other Contacts.

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Deleting a group is a straightforward process of right-clicking the group and then choosing Delete Group however, deleting a group will also delete the contacts within the group. If you want to retain some or all of the contacts but want to remove the group, move the contacts to another group rst, and then delete the group. Renaming a group is likewise simple just right-click on the group, choose Rename Group, and then type in the new group name. In this case, all of the contacts are retained.

You can change the display of the contact information in Communicator by using the View menu, as shown in Figure 39-17. By default, the Show Friendly Name, Show Extended Status Icons (such as the Note icon), and Tabs options are selected. The Show Extended View option displays contact information such as notes with the contact name. You can keep the Communicator window always visible on the screen by selecting the Always On Top option. To view the entire list of les that have been sent to you via Communicator, you can select the Received Files option, and the list of les that you have received is displayed.

To communicate with people in your Communicator contacts list, you can either use the Actions menu, shown in Figure 39-18, or right-click the contact and then select the desired action (such as Send An Instant Message). In addition to initiating instant messaging, audio, and video communications, you can also choose Send E-Mail or Send A File. The Audio And Video Tuning Wizard will assist you in con guring the audio and video settings. Choosing Options on the Actions menu displays the Options dialog box, in which you can con gure Communicator settings.

Figure 39-18. The Actions menu lets you instant message, call, send e-mail, send a le, or even start audio and video conversations with people in your contacts list.

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You can initiate an instant message session by choosing Actions, Send An Instant Message. The Send An Instant Message dialog box displays the list of contacts to start an instant message session with a contact, select the contact, and then click OK. The Conversation window is displayed, as shown in Figure 39-19, showing the participants in the meeting and displaying the ongoing instant messaging conversation.

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The menus in the Conversation window let you control and save the instant message session, and otherwise include the same options as the Communicator window menus. The Actions menu, however, has the additional option Invite Someone To Join This Conversation, enabling you to add other people to the instant message session.

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